When you think of fax transfers, an image of clunky hardware may come to mind. If so, you're among the many people who view fax as outdated and inefficient when compared to email.
While fax machines may be out of date, files can now be sent using online fax software. All you need is a decent internet fax supplier and a smartphone device.
Online fax is a safe, easy, and reliable way for businesses to transfer documents. This process has many advantages over email, as this article explains.
1. Advanced Security
An efficient online fax system will enable encryption on all documents that are sent and received from your mobile and other devices. This enables files to be transmitted safely without hacking and data leakage risks.
With this encryption system in place, only the sender and receiver may view the fax files. This is particularly beneficial if files contain high-security documents, such as financial or legal information.
Computers and emails can be hacked relatively easily, so fax is often the more reliable option. If you don't want to risk any security issues, then it's a safe route to take
2. Ease of use
Online fax makes sending documents easier than ever while maintaining high levels of security. A fax account can be set up easily and you can start sending documents almost immediately.
Online fax can help to make your business more efficient. With fully electronic software, you can avoid the hassle associated with outdated hardware.
Not only is document sending made easier, but simple storage solutions are also available. With cloud storage, you can keep your files neatly organized. This means that wherever you are, you can access your files easily.
3. Saving Money
The costs of a physical fax machine can stack up, particularly if maintenance is required. The machine itself, plus ink, paper, and toner, can all add up quickly.
With mobile fax solutions, however, you don't need to worry about money. A cloud-based mobile fax service doesn't require any office supplies. All you need is your mobile and a reliable internet connection to Send Free Online Fax.
4. Instant Mobility
While online fax, you don't have to set up a bulky hardware unit. Instead, you can do everything via an app installed on your mobile phone.
Many internet fax providers offer an app that will allow you to do this. The best thing to do is to have a chat with your chosen provider to see what they offer and how it all works.
An app allows you to use your mobile camera to scan paper documents and convert them into a digital format. Once complete, you can send documents from your phone with no additional costs.
With online fax, you can easily receive documents wherever you are in the world. You don't have to be in an office to receive large document transfers and this will make life much easier.
5. Speed and Convenience
Having access to online fax will increase efficiency. Fax is still used in many countries across the world and being able to receive and send large documents easily and safely is useful.
Online technologies can convert fax to email so that any incoming fax documents will emerge as emails on your smartphone. This will give you quicker and more reliable access to documents coming from all over the world.
Transferring large documents via email can take time. Online fax can transfer these files in a matter of seconds, however, making it a far more efficient method for businesses to use.
Sure, faxes may seem outdated. By when stacked up against modern forms of electronic document transfer, there are many reasons why sending online faxes prevails. If you're in a position where you need an affordable, easy, and secure way of transferring confidential documents, online fax may be a game-changer for you.